Youth committee

Providing leadership and strategic direction.

1. Purpose

The Youth Committee exists to engage, support, and empower young members of GM-LibCom
by providing opportunities to participate in social, cultural, educational, and community
activities in a safe and inclusive environment.

2.Leadership and Structure

  • The Vice President shall serve as the Chair of the Youth Wing
  • The Youth Wing shall select a Youth Leader from among its members, who shall serve as Co-Chair and represent the interests of the youth
  • The Vice President shall work closely with the Youth Leader to coordinate youth activities and ensure alignment with the organisation’s objectives.

3. Youth Participation and Activities

The Youth Wing shall:

  • Develop and participate in programmes that reflect the interests and needs of young members
  • Contribute to activities including:
  • Cultural events
  • Educational initiatives
  • Sports and recreational activities
  • Community engagement
  • Work with the Vice President to:
  • Propose and plan youth-focused programmes
  • Encourage active participation and inclusion

4. Communication Structure

composition

  • The Youth Wing may establish a group communication platform (e.g. WhatsApp group) for coordination and engagement
  • The group shall include:
  • Registered youth members
  • At least one parent or guardian per youth member
  • Membership of the group shall be restricted to individuals connected to registered members of GM-LibCom.

5. Parental/Guardian Involvement

  • Participation of any youth member requires consent from a parent or legal guardian.
  • Parents/guardians have the right to:
  • Be informed of youth activities
  • Participate in communication channels
  • Withdraw their child from participation at any time

6.Safeguarding

  • The Executive shall appoint a Safeguarding Lead to support the Vice President in all youth-related activities
  • All youth activities must be conducted in line with the organisation’s safeguarding principles.
  • A simple safeguarding policy shall be developed and implemented, covering:
  • Safe interaction and communication
  • Appropriate conduct for adults and youth
  • Supervision requirements
  • Reporting concerns or incidents

7. Safeguarding Compliance

  • All youth members must:
  • Read and understand the safeguarding guidelines (in an age-appropriate format)
  • Confirm their agreement before being added to official youth platforms
  • Parents/guardians must:

8. Code of Conduct

  • All youth members are expected to:
  • Treat others with respect
  • Participate positively in activities
  • Follow instructions from leaders and organisers
  • Avoid inappropriate behaviour or communication
  • Parents/guardians must:
  • Be aware of safeguarding arrangements
  • Provide consent for their child’s participation